In this episode of Creating Powerful Impact, host Shay Wheat breaks down how to plan, optimize, and execute AV like a pro—without overspending or dealing with last-minute tech disasters.

Whether you're working with a $5,000 budget or $150,000, these insights will help you make smart AV choices that enhance your event, not drain your wallet.

🚀 What You’ll Learn in This Episode:

✅ The 3 biggest AV mistakes that derail events—and how to avoid them

✅ How to choose the right AV team (Hint: Don’t just go with the venue’s option!)

✅ AV budgeting strategies that give you the most impact for your money

✅ The difference between venue AV, external AV teams, and DIY setups

✅ How to negotiate AV costs before signing a venue contract (and avoid hidden fees)

✅ Stage, sound, and lighting pro tips that elevate your event experience

✅ Why AV is about intentionality, not budget—and how to maximize yours

🎯 Whether you’re hosting a mastermind, a workshop, or a multi-day conference, getting your AV right creates the professional, engaging, and transformational experience your audience expects.

These are the exact strategies we use to produce high-ticket, high-impact events for top industry leaders.

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Key Moments!

00:26 – What AV Really Is (Hint: It’s Not Just Big Screens & Sound Systems)

02:14 – The Biggest AV Mistakes to Avoid (These Will Derail Your Event!)

05:03 – Choosing the Right AV Team (Why Venue AV Is Usually a Bad Idea)

07:45 – AV Budgeting: Where to Invest & Where to Save

10:18 – Pro-Level Stage, Lighting & Sound Tips for Maximum Impact

13:02 – Hidden AV Costs & Negotiation Tips (Avoid Getting Overcharged!)

15:45 – Why AV Is About Intentionality, Not Budget

🎁 FREE EVENT CHECKLIST: Want a step-by-step guide to planning your event? Get it here → https://graceandeaseproductions.com/gift/planning-playbook/